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Board Resolution Templates
What is a Board Resolution?
A Board Resolution is a formal document that records decisions made by a Private Limited (Pvt Ltd) Company's Board of Directors. For Onepay merchant onboarding, acquiring partner banks (such as Hatton National Bank PLC and Seylan Bank PLC) require a formal board resolution authorizing your company to enter into a Merchant Agreement.
This document confirms that your company is legally authorized to process online payments, accept credit/debit card transactions, and nominate authorized directors to execute merchant agreements on behalf of the entity.
Submission Guidelines
Please adhere to the following checklist before submitting your Board Resolution document to Onepay or partner banks:
- Company Letterhead: Print the completed resolution on your official company letterhead.
- Director Signatures: Must be signed in ink by authorized Directors as stated in your Form 1 / Form 20 documents.
- Company Seal: Affix your official company rubber stamp or common seal over the signatures.
- Secretary Certification: Ensure the Company Secretary or Chairman signs the extract certification at the bottom.
Hatton National Bank (HNB) Resolution
Standard Board Resolution format for merchants acquiring payments via HNB PLC.
Board Resolution
Merchant Affiliation (HNB)
An extract from the Minutes of the Meeting of the Board of Directors of [Company Name] held at [Company Address] on this day of 08th day of July 2026.
Present:
1. [Director 1 Name]
2. [Director 2 Name]
It is hereby resolved that [Company Name], a Company duly incorporated under the laws of Sri Lanka and having its registered office at [Company Address] in Democratic Socialist Republic of Sri Lanka, enter into a Merchant Agreement with Spemai Pvt Ltd, having its Registered Office at No 292, Gamsabha Junction, High-level Road, Nugegoda, as an Accredited Dealer (Merchant) to accept and honour all valid MasterCards, Visa Cards issued by the Hatton National Bank PLC and or any other Bank MasterCards, China Union Pay and Visa Cards in favour of their customers and any other account to account Bank transactions.
It is further resolved that this company shall adhere to all the terms and conditions specified in the Merchant Agreement to be executed with Hatton National Bank PLC.
For this purpose, to sign, seal, execute and deliver to the Hatton National Bank PLC the application and the Merchant Agreement and any other documents required by the Hatton National Bank PLC from time to time and that every such sealing be attested by 1 Director of the Company.
Signed and sealed in the presence of:
Director 1
Name: [Director 1 Name]
Director 2
Name: [Director 2 Name]
Chairman / Company Secretaries
I certify that the above is a true extract from the recorded minutes of the Company.
Chairman or Company Secretary
Seylan Bank Board Resolution
Standard Board Resolution format for merchants acquiring payments via Seylan Bank PLC.
Board Resolution
Merchant Affiliation (Seylan Bank)
An extract from the Minutes of the Meeting of the Board of Directors of [Company Name] held at [Company Address] on this day of 16th day of March 2026.
Present:
1. [Director 1 Name]
2. [Director 2 Name]
It is hereby resolved that:
The company does enter into a Merchant Agreement with Seylan Bank PLC as an Accredited Dealer/ Merchant to accept and honor all valid VISA/MasterCard International Cards issued by the Licensed Issuing Banks in favor of their customers. It is also further resolved that the company shall adhere to all the terms and conditions specified in the Merchant Agreement.
That for this purpose the company does sign, seal, execute and deliver to the Seylan Bank PLC from time to time all such instruments and documents of whatsoever nature or description as may be required by Seylan Bank PLC and that every such sealing be attested by 1 director of the company.
By this resolution the company does hereby warrant, represent, confirm and declare that in terms of the Memorandum and Articles of Association of the Company, the company is duly authorized to enter into an agreement as resolved above and is acting intra vires in doing so.
I certify that the above is a true extract from the recorded minutes of the company.
Director 1
Name: [Director 1 Name]
Director 2 / Secretary
Name: [Director 2 Name]
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